Vacancy: Creditors Clerk

A leading Hotel based in Port Alfre has a contract position for a Creditors Clerk to ensure the efficient and accurate execution of all the Creditors Clerk Functions according to Company policy and procedures, also executing the necessary control measures. Petty Cash control and reconciliations.

Education:

• Matric (Grade 12)
• Educational background (accounting or finance)

Experience:

• Computer Literate (Excel)
• Accpac knowledge an advantage

• CATS banking system an advantage

Skills and Knowledge:

• Problem – solving abilities
• Accuracy
• Assertiveness
• Attention to Detail
• Customer Service Focus

Key Performance Areas:

• Preparation and control over all purchase orders for suppliers excluding Food and Beverage suppliers
• Capturing, reconciliation and payment of all suppliers using the Accpac accounting system
• Ensure that all documents are sorted and matched correctly , follow up on outstanding documents before any batching is done, i.e. authorised purchase order requests, purchase orders, delivery notes, goods received notes, Vendor application forms and BEE certificates.
• Ensure that correct general ledger accounts and cost codes are captured into the computer, to avoid unnecessary journal entries
• Ensure that the creditors balance for Food and Beverage suppliers
• Ensure that credit notes are received for debit notes actioned by the Suppliers
• Ensure that the correct expenditure is recognised in the month in which it occurred .i.e. contracts
• Ensure that each invoice is stamped and shows the batch number and be signed as processed
• Ensure that all invoice batches and printouts are filed after they have been checked and corrected where necessary
• Ensure all invoices are signed off by the responsible HOD before affecting EFT payments
• Liaise with all departments if there are queries on invoices
• Ensure that supplier’s reconciliations are done on a bi -monthly basis and sort out any queries arising. Remittance advises to be sent to all suppliers after payment runs
• Print all month end reports, prepare reconciliation and adhere to financial deadlines
• Ensure the cheque register is updated and ensure all checks are correctly captured and documentation presented for payment is correctly approved
• Present the creditor’s reconciliation with cheques/transfers to Admin Manager for signing.
• Ensure that settlement discounts are communicated to the Admin Manager who will decide if they are to be taken up.
• Balance petty cash register to General Ledger account
• Prepare standardized monthly journals and present to financial accountant for review
• Ensure that all documentation is filed correctly in a user friendly manner
• Assist with other duties as and when required by management due to operational demands/needs
• Be available to work overtime at the request of management, should the need arise especially for, month-end processing deadline and Financial year close

Standard Duties:

• Have a thorough knowledge of all facilities and services offered by the Hotel.
• To maintain at all times, the highest standard of appearance and social skills, according to Company
• Always ensure a professional image is projected reflecting credit on the department.
• Attend training as and when required
• To be familiar with staff and Company rules and policies, as well as the Fire, Health & Safety and Security procedures

How to apply

Click here to apply online

Closing date: 12 July 2014