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1. Minimum Qualifications & Requirements
• An appropriate Grade12 Certificate and /or equivalent academic qualification
• Tertiary qualification in office administration is required
• The ability to communicate in English is essential
• Must be able to handle own correspondence
• In possession of a current valid driver’s license (advantageous)
• Previous supervisory experience advantageous
• Advanced Computer literacy (Word And Excel)
2. Experience/Special Skills/Competencies
• Above average verbal and written communication and listening skills
• Ability to build strong effective relationships
• Strong multitasking ability
• Must have good analytical skills with attention to detail
• Must have good conflict handling skills
• Strong persuasion skills
• Report writing skills
• Above average administration skills
• Strong organizational and planning skill
3. Duties & Responsibilities
• Compile and submit payment request of meeting fees for Party Officials in the absence of the CS
• Ensure that minutes recorded in a resolution database/register and all minutes are circulated to appropriate parties
• Keep accurate records of the subcommittees
• Keep the Board database updated
• Provide assistance too-ordinate Board and Committee meetings in conjunction with the Board Secretary, preparing and distributing notices, agendas, report and other required documents within agreed timeframes
• Provide secretarial support to the Board Committees and subcommittees in the absence of the Company Secretary
• Provide support in handling enquiries/information with regard to the Board
• Provide support in the administration of all documents and information relevant to the Board.
• Record and keep the decisions register and distribute to members of the Board and Committees and follow-up.
• Responsible for meeting logistics within area of responsibility |
