Vacancy : Receptionist

Primary Responsibilities:

 Include, but is not limited to:

Reception:

• Frontline reception
• Book visitors parking
• Receive visitors
• Offer visitors drinks
• Answer the switchboard
• Redirect calls
• Screen manager’s calls
• Monitor boardroom bookings
• Receive deliveries and contact addressee to sign-off or receive deliveries
• Liaise with courier services for deliveries and collections
• Manage courier service documentation
• Manage staff parking list
• Ensure that the reception area is neat and tidy
• Order or buy flowers for the reception desk
• Ensure that the floor and entrance door is clean
• Ensure that the reception desk is tidy
• Co-ordinate messenger deliveries and collections
• Support security policy with regards to visitors signing in when entering and exiting  the building and notifying the facilities manager of any irregularities
• Ensure biometrics is done correctly and done for new staff

Office Support:

• Coordinating all staff events
• Asset tagging
• Monthly stock take
• Ordering of all groceries and equipment needed for the office monthly
• Order and distribute stationary to staff
• Procurement:              (accounts or COD)
  • call for quotes
  • place orders on Order Tracker
  • manage orders
  • liaise with suppliers
  • receive invoices
• Payments:
  • get invoices signed-off by management
  • scan and send authorized invoices to finance department for payment
  • receive goods and ensure that services are delivered
• Petty Cash:
  • Manage petty cash
  • Balance petty cash before month end and send to Finance department for reimbursementFacilities:

• Direct and co-ordinate maintenance activities
• Meet with service contractors and vendors regarding the negotiation of contracts
• Coordinating emergency procedures with Management
• Co-ordinate all aspects of Health and Fire Safety in accordance with OHASA
• Optimize the utilization of office space
• Responsible for co-ordination of events
• Project manage all building developments
• Responsible for issuing of office access
• Assist with implementation of disaster management processes and procedures
• Assist with the procurement function
• Ensure security of building
• Be available for emergency call outs as required

Recruitment & Selection:

• Set up and seat all interview candidates for assessments and pitches

Knowledge, Skills & Experience

• 12-24 months experience in a similar role
• Proven ability to deliver the desired business goals

• Proven ability to work in a dynamic and fast paced environment

Please forward your CV with your current salary, expected salary and notice period.

How to apply

Click here to  Apply online 

Closing date: 19 April 2014