Anglogold Ashanti: Personal Assistant

Purpose:

A vacancy exists within the Corporate Human Resources Department, for a Personal Assistant. The incumbent will provide a secretarial service that encompasses support, pro-active assistance and, the ability to efficiently manage task requirements enabling the Vice President to perform his/her tasks.

Qualifications:

• Grade 12 (or equivalent)
• Relevant secretarial degree / diploma / courses
• Certified Administrative Professional Programme (CPA) and Certified Professional Secretary (CPS) qualifications would be an added advantage.

 Experience:

• Proven secretarial / Personal Assistant experience of a scope and level suited to this position.

Competencies: 

• Computer Literate (Outlook, Internet, MS Office – Word, Excel, PowerPoint)
• Excellent Organizational and administration skills
• Excellent Communication Skills (both written & verbal)
• Problem Solving skills
• Interpersonal skills
• Detail Conscious
• Reliable
• Proactive

 Accountabilities: 

• Manage and co-ordinate the VP’s diary to effectively utilise the VP’s time.
• Arrange national and international travel for the VP, including compiling of business itineraries and obtaining of visas.
• Co-ordinate internal and external meetings, conferences, seminars, workshops, functions, etc.
• Distribute incoming and outgoing correspondence.
• Create and maintain an effective filing system – paper and electronic.
• Effective administration of office resources.
• Compile accurate and well laid out documentation.
• Screen calls, take messages, mange queries and endeavour to proactively resolve issues where appropriate.
• Maintain close liaison with VP whilst he/she is out of the office.
• Process invoices/foreign payments.
• Order and maintain stationery.
• Compile and distribute memorandums and reports.
• Liaise with clients, suppliers, service providers and VIP guests.

Reporting to:

VP: HR, Global Transformation and Projects

Remuneration:

A market-related package commensurate with the experience and track record of the candidate is offered.

Before submission of applications can take place, kindly inform your Head of Department of your intentions. You are invited to submit your application, in writing, giving full details of qualifications and experience by loading your profile on the Success Factors portal.

Please note that applicants not contacted by 29th of November 2013 should consider their application unsuccessful.